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Technology Acceptable Use Policy

 

TECHNOLOGY ACCEPTABLE USE                                                              Policy Code: 3225/4312/7320
_____________________________________________________________________________________

Cumberland County Schools offers a county-wide area computer network with Internet access and
email services for teachers, and staff within the school system. The network, and other school
system technological resources provide opportunities to enhance instruction, appeal to different
learning styles and meet the educational goals of the board. Through the school system’s
technological resources, users can observe events as they occur around the world, interact with
others on a variety of subjects, and acquire access to current and in-depth information. Access
includes local, national and international connections to (1) libraries, companies, agencies and
businesses; (2) discussion groups on a variety of subjects; (3) information news services; and (4)
electronic mail communication.
Acceptable uses of technological resources are limited to activities that support learning and
teaching, except when otherwise specifically authorized by the superintendent in the best interest of
the schools system. Use of technological resources should be integrated into the educational
program. Technological resources should be used in teaching the North Carolina Standard Course of
Study and in meeting the educational goals of the board. The Curriculum Committee should provide
suggestions for using technological resources in the curriculum guides as provided in policy 3115,
Curriculum and Instructional Guides. Teachers are encouraged to further incorporate the use of
technological resources into their lesson plans.

The superintendent shall ensure that school system computers with Internet access comply with
federal requirements regarding filtering software, Internet monitoring and Internet safety policies.
The superintendent shall develop any regulations and submit any certifications necessary to meet
such requirements. In addition, the superintendent or designee shall develop any other rules,
procedures, forms or other guidance needed to implement this policy.

A.      REQUIREMENTS FOR USE OF TECHNOLOGICAL RESOURCES

           School system technological resources include, but are not limited to computers, interactive
whiteboards and other electronic devices, networks, the Internet, phones, copiers, facsimile
machines televisions and video-recorders. The use of school system technological resources
is a privilege, not a right.
Students are given the privilege to use the Internet along with the responsibility of using it
properly. Before using the Internet, all students must be trained about appropriate on-line
behavior. Such training must cover topics such as cyberbullying and interacting with others
on social networking websites and in chat rooms.
In addition, before using school system computers or electronic devices or accessing the
school network or Internet, students and employees must provide a signed agreement
indicating that they understand and will strictly comply with the requirements of this policy
and any other related rules or procedures established by the superintendent or designee.
Students also must provide the signature of a parent or guardian.

           Failure to adhere to the requirements of this policy will result in disciplinary action, which
may include immediate revocation of user privileges. Willful misuses of any school system
technological resources may result in disciplinary action and/or criminal prosecution under
applicable state and federal law. All students and employees must receive a copy of this policy annually.

           Students are expected to learn and follow the guidelines set forth in this policy and must provide a
written statement, signed by the student and his or her parent/guardian, acknowledging that
(1) they agree that the student will adhere to all requirements and guidelines in this policy,
and (2) the student assumes responsibility for his or her own actions.

           Employees should maintain the highest ethical behavior in using the Internet and should promote
that behavior among students. When using technological resources in the classroom, instructional personnel shall:

           1. make every attempt to maintain the curricular focus of Internet use by locating and
directing students toward sites on the Internet that support that focus;

           2. ensure that student users have written permission from the parent or guardian;

           3. make reasonable efforts to supervise a student’s use of the Internet during
instructional time;

           4. model and provide instruction in the ethical and appropriate use of the Internet in a
proper school setting as provided in this policy; and

           5. follow the same criteria of Internet resources that are applicable to all instructional
materials under the policy 3200, Selection of Textbooks and Supplementary
Materials.

B.      GUIDELINES FOR ACCEPTABLE USE: ALL USERS

           1. School system technological resources are provided for school-related authorized
purposes only. Acceptable uses of such technological resources are limited to
responsible, efficient and legal activities that support learning and teaching. Use of
school system technological resources for commercial gain or profit or for
amusement or entertainment is prohibited. School system technological resources
shall not be used for charitable endeavors without prior approval of the
superintendent.

           2. Under no circumstance may software purchased by the school system be copied for
personal use.

           3. Students and employees must comply with all board policies, administrative
regulations, and school standards and rules in using technological resources. All
applicable laws, including those relating to copyrights and trademarks, confidential
information, and public records, apply to technological resource use. Any use that
violates state or federal law is strictly prohibited. All rules of the Code of Conduct
apply to students’ use of the Internet and other technological resources.

                                                                                                                                                          
           4. No user of technological resources, including a person sending or receiving
electronic communications, may engage in creating, intentionally accessing,
downloading, storing, printing or transmitting images, graphics (including still or
moving pictures), sound files, text files, documents, messages or other material that
is obscene, defamatory, profane, pornographic, harassing, abusive or considered
tobe harmful to minors.

           5. Users of technological resources may not send electronic communications
fraudulently (i.e., by misrepresenting the identity of the sender).

           6. Users must respect the privacy of others. When using e-mail, chat rooms, blogs or
other forms of electronic communication, students must not reveal personally
identifiable, private or confidential information, such as the home address, telephone
number, credit or checking account information or social security number of
themselves or fellow students. In addition, school employees must not disclose on
the Internet or on school system websites or web pages any personally identifiable
information concerning students (including names, addresses or pictures) without the
written permission of a parent or guardian or an eligible student, except as otherwise
permitted by the Family Educational Rights and Privacy Act (FERPA) or policy
4700, Student Records. Users also may not forward or post personal
communications without the author’s prior consent.

           7. Users may not intentionally or negligently damage computers, computer systems,
electronic devices, software, computer networks and/or data of anyone connected to
the server or the Internet. Users may not knowingly or negligently transmit
computer viruses or self-replicating messages or deliberately try to degrade or
disrupt system performance. Users must scan any downloaded files for viruses.
Users may not attempt to repair or maintain technological resources unless expressly
authorized or directed to do so by the technology director or designee.

           8. Users may not create or introduce games, network communications programs or any
foreign program or software onto any school system computer, electronic device or
network without the express permission of the technology director or designee.

           9. Users are prohibited from engaging in unauthorized or unlawful activities, such as
“hacking” or using the computer network to gain or attempt to gain unauthorized or
unlawful access to other computers, computer systems or accounts.

        10. Users are prohibited from using another individual’s computer account. Users may
not read, alter, change, block, execute or delete files or communications belonging to
another user without appropriate authorization or the owner’s express prior
permission. In addition, employees shall not share or reveal their passwords or user
IDs for any data system. All employees with access to NCWISE or other sensitive
data are responsible for safeguarding their user IDs and passwords.

         11. If a user identifies a security problem on a technological resource, he or she must
immediately the wide area network supervisor or other designated system
administrator. Users must not demonstrate the problem to other users. Any user
identified as a security risk will be denied access.

         12. Views may be expressed as representing the view of the school system or part of the
school system only with prior approval by the superintendent or designee.

C. INTERNET SAFETY

           Before a student may use the Internet for any purpose, the student’s parent must be made
aware of the possibility that the student could obtain access to inappropriate material. The
parent and student must sign a consent form acknowledging that the student user is
responsible for appropriate use of the Internet and consenting to monitoring by school
system personnel of the student’s e-mail communication and use of the Internet.
The board is aware that there is information on the Internet that is not related to the
educational program. The board also is aware that the Internet may provide information and
opportunities to communicate on subjects that are not suitable for school-age children and
that many parents would find objectionable. School system personnel shall take reasonable
precautions to prevent students from having access to inappropriate materials, such as
violence, nudity, obscenity or graphic language that does not serve a legitimate pedagogical
purpose. See policy 3226, Internet Safety. The superintendent shall ensure that the Internet
service provider or technology personnel have installed a technology protection measure that
blocks or filters Internet access to audio or visual depictions that are obscene, that are
considered pornography or that are harmful to minors. School officials may disable such
filters for an adult who uses a school-owned computer for bona fide research or another
lawful educational purpose. School system personnel may not restrict Internet access to
ideas, perspectives or viewpoints if the restriction is motivated solely by disapproval of the
ideas involved.

D. PRIVACY

           No right of privacy exists in the use of technological resources. Users should not assume that
files or communications created or transmitted using school system technological resources
or stored on servers or hard drives of individual computers will be private. School system
administrators or individuals designated by the superintendent may review files, monitor all
communication, and intercept e-mail messages to maintain system integrity and to ensure
compliance with board policy and applicable laws and regulations. School system personnel
shall monitor on-line activities of individuals who access the Internet via a school-owned
computer. Communications relating to or in support of illegal activities will be reported to
the appropriate authorities. Information in electronic messages is not anonymous and is
subject to disclosure to third parties under state and/or federal law in certain circumstances.

                                                                                                                                                            
E. PERSONAL WEBSITES
No right of privacy exists in the use of technological resources. Users should not assume that
files or communications created or transmitted using school system technological resources
or stored on servers or hard drives of individual computers will be private. School system
administrators or individuals designated by the superintendent may review files, monitor all
communication, and intercept e-mail messages to maintain system integrity and to ensure
compliance with board policy and applicable laws and regulations. School system personnel
shall monitor on-line activities of individuals who access the Internet via a school-owned
computer. Communications relating to or in support of illegal activities will be reported to
the appropriate authorities. Information in electronic messages is not anonymous and is
subject to disclosure to third parties under state and/or federal law in certain circumstances.

The superintendent may use any means available to request the removal of personal websites
that substantially disrupt the school environment or that utilize school system or individual
school names, logos or trademarks without permission.

           1. Students

Though school personnel generally do not monitor students’ Internet activity
conducted on non-school system computers during non-school hours, when the
student’s on-line behavior has a direct and immediate effect on school safety or
maintaining order and discipline in the schools, the student may be disciplined in
accordance with board policy (see the student behavior policies in the 4300 series).

           2. Employees

Employees are to maintain an appropriate relationship with students at all times.
Employees are encouraged to block students from viewing personal information on
employee personal websites or on-line networking profiles in order to prevent the
possibility that students could view materials that are not age-appropriate. If an
employee creates and/or posts inappropriate content on a website or profile and it has
a negative impact on the employee’s ability to perform his or her job as it relates to
working with students, the employee will be subject to discipline up to and including
dismissal. This section applies to all employees, volunteers and student teachers
working in the school system.

The superintendent will establish guidelines regarding employee use of media and
technology to communicate with students outside the classroom.

                                                                                                                                                            
 STUDENT INTERNET USE AGREEMENT

User’s Full Name (please print):

______________________________________________________________________________

Home
Address:_________________________________________________________________________________

Home Phone:_____________________________________________________________________________

I understand and will abide by the Cumberland County Schools Technology Acceptable Use Policy and
understand that if I violate this policy my Internet access privileges may be revoked and school
disciplinary and/or legal action may be taken against me. I further understand that any violation that
constitutes a criminal offense will be reported to law enforcement authorities.

User Signature______________________________________________________ Date: _____/_____/______

PARENT or GUARDIAN (If you are under the age of 18 a parent or guardian must also read and sign
this agreement.)

As the parent or guardian of this student, I have read the Cumberland County Schools Technology
Acceptable Use Policy. I understand that access to the Internet is designed for educational purposes
only. I also recognize that it is impossible to restrict access to all inappropriate materials and I will not
hold the school system responsible for materials acquired on the network. I accept full responsibility for
my child’s compliance with the Technology Acceptable Use Policy and hereby give my child permission
to use the CCS network.

Parent or Guardian’s Name (please print):

_______________________________________________________________________________

Signature: ___________________________________________________________ Date: _____/_____/______

Legal References: U.S. Const. amend. I; Children’s Internet Protection Act, 47 U.S.C. 254(h)(5);
Electronic Communications Privacy Act, 18 U.S.C. 2510-2522; Family Educational Rights and Privacy
Act, 20 U.S.C. 1232g; 17 U.S.C. 101 et seq.; 20 U.S.C. 6777; G.S. 115C-325(e), -391

Cross References: Curriculum and Instructional Guides (policy 3115), Technology in the Educational
Program (policy 3220), Internet Safety (policy 3226), Copyright Compliance (policy 3230/7330), Web
Page Development (3227/7322), Student Behavior Policies (all policies in the 4300 series), Public
Records – Retention, Release and Disposition (policy 5070/7350), Use of Equipment, Materials and
Supplies (policy 6520), Network Security (policy 6524), Staff Responsibilities (policy 7300)

Replaces: IFAE (in part) (revised June 9, 2009), IFAF (in part) (revised June 18, 2008)

Adopted: October 12, 2010

_____________________________________________________________________________________

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Published by Anne Terry on September 25, 2017

        
Cumberland County Schools
2465 Gillespie Street • Fayetteville, NC 28306
910.678.2300
© Cumberland County Schools

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