Technology Acceptable Use Policy

 

TECHNOLOGY ACCEPTABLE USE                                                              Policy Code: 3225/4312/7320
_____________________________________________________________________________________

Cumberland County Schools offers a county-wide area computer network with Internet access and
email services for teachers, and staff within the school system. The network, and other school
system technological resources provide opportunities to enhance instruction, appeal to different
learning styles and meet the educational goals of the board. Through the school system’s
technological resources, users can observe events as they occur around the world, interact with
others on a variety of subjects, and acquire access to current and in-depth information. Access
includes local, national and international connections to (1) libraries, companies, agencies and
businesses; (2) discussion groups on a variety of subjects; (3) information news services; and (4)
electronic mail communication.
Acceptable uses of technological resources are limited to activities that support learning and
teaching, except when otherwise specifically authorized by the superintendent in the best interest of
the schools system. Use of technological resources should be integrated into the educational
program. Technological resources should be used in teaching the North Carolina Standard Course of
Study and in meeting the educational goals of the board. The Curriculum Committee should provide
suggestions for using technological resources in the curriculum guides as provided in policy 3115,
Curriculum and Instructional Guides. Teachers are encouraged to further incorporate the use of
technological resources into their lesson plans.

The superintendent shall ensure that school system computers with Internet access comply with
federal requirements regarding filtering software, Internet monitoring and Internet safety policies.
The superintendent shall develop any regulations and submit any certifications necessary to meet
such requirements. In addition, the superintendent or designee shall develop any other rules,
procedures, forms or other guidance needed to implement this policy.

A.      REQUIREMENTS FOR USE OF TECHNOLOGICAL RESOURCES

           School system technological resources include, but are not limited to computers, interactive
           whiteboards and other electronic devices, networks, the Internet, phones, copiers, facsimile
           machines televisions and video-recorders. The use of school system technological resources
           is a privilege, not a right.
           Students are given the privilege to use the Internet along with the responsibility of using it
           properly. Before using the Internet, all students must be trained about appropriate on-line
           behavior. Such training must cover topics such as cyberbullying and interacting with others
           on social networking websites and in chat rooms.
           In addition, before using school system computers or electronic devices or accessing the
           school network or Internet, students and employees must provide a signed agreement
           indicating that they understand and will strictly comply with the requirements of this policy
           and any other related rules or procedures established by the superintendent or designee.
           Students also must provide the signature of a parent or guardian.

           Failure to adhere to the requirements of this policy will result in disciplinary action, which
           may include immediate revocation of user privileges. Willful misuses of any school system
           technological resources may result in disciplinary action and/or criminal prosecution under 
           applicable state and federal law. All students and employees must receive a copy of this policy annually.

           Students are expected to learn and follow the guidelines set forth in this policy and must provide a
           written statement, signed by the student and his or her parent/guardian, acknowledging that 
            (1) they agree that the student will adhere to all requirements and guidelines in this policy,
            and (2) the student assumes responsibility for his or her own actions.

           Employees should maintain the highest ethical behavior in using the Internet and should promote
           that behavior among students. When using technological resources in the classroom, instructional personnel shall:

           1. make every attempt to maintain the curricular focus of Internet use by locating and
                directing students toward sites on the Internet that support that focus;

           2. ensure that student users have written permission from the parent or guardian;

           3. make reasonable efforts to supervise a student’s use of the Internet during
                instructional time;

           4. model and provide instruction in the ethical and appropriate use of the Internet in a
                proper school setting as provided in this policy; and

           5. follow the same criteria of Internet resources that are applicable to all instructional
                materials under the policy 3200, Selection of Textbooks and Supplementary
                Materials.

B.      GUIDELINES FOR ACCEPTABLE USE: ALL USERS

           1. School system technological resources are provided for school-related authorized
                purposes only. Acceptable uses of such technological resources are limited to
                responsible, efficient and legal activities that support learning and teaching. Use of
                school system technological resources for commercial gain or profit or for
                amusement or entertainment is prohibited. School system technological resources
                shall not be used for charitable endeavors without prior approval of the
                superintendent.

           2. Under no circumstance may software purchased by the school system be copied for
                personal use.

           3. Students and employees must comply with all board policies, administrative
                regulations, and school standards and rules in using technological resources. All
                applicable laws, including those relating to copyrights and trademarks, confidential
                information, and public records, apply to technological resource use. Any use that
                violates state or federal law is strictly prohibited. All rules of the Code of Conduct
                apply to students’ use of the Internet and other technological resources.

                                                                                                                                                          
           4. No user of technological resources, including a person sending or receiving
                electronic communications, may engage in creating, intentionally accessing,
                downloading, storing, printing or transmitting images, graphics (including still or
                moving pictures), sound files, text files, documents, messages or other material that
                is obscene, defamatory, profane, pornographic, harassing, abusive or considered
                tobe harmful to minors.

           5. Users of technological resources may not send electronic communications
                fraudulently (i.e., by misrepresenting the identity of the sender).

           6. Users must respect the privacy of others. When using e-mail, chat rooms, blogs or
                other forms of electronic communication, students must not reveal personally
                identifiable, private or confidential information, such as the home address, telephone
                number, credit or checking account information or social security number of
                themselves or fellow students. In addition, school employees must not disclose on
                the Internet or on school system websites or web pages any personally identifiable
                information concerning students (including names, addresses or pictures) without the
                written permission of a parent or guardian or an eligible student, except as otherwise
                permitted by the Family Educational Rights and Privacy Act (FERPA) or policy
                4700, Student Records. Users also may not forward or post personal
                communications without the author’s prior consent.

           7. Users may not intentionally or negligently damage computers, computer systems,
                electronic devices, software, computer networks and/or data of anyone connected to
                the server or the Internet. Users may not knowingly or negligently transmit
                computer viruses or self-replicating messages or deliberately try to degrade or
                disrupt system performance. Users must scan any downloaded files for viruses.
                Users may not attempt to repair or maintain technological resources unless expressly
                authorized or directed to do so by the technology director or designee.

           8. Users may not create or introduce games, network communications programs or any
                foreign program or software onto any school system computer, electronic device or
                network without the express permission of the technology director or designee.

           9. Users are prohibited from engaging in unauthorized or unlawful activities, such as
                “hacking” or using the computer network to gain or attempt to gain unauthorized or
                unlawful access to other computers, computer systems or accounts.

        10. Users are prohibited from using another individual’s computer account. Users may
                not read, alter, change, block, execute or delete files or communications belonging to
                another user without appropriate authorization or the owner’s express prior
                permission. In addition, employees shall not share or reveal their passwords or user
                IDs for any data system. All employees with access to NCWISE or other sensitive
                data are responsible for safeguarding their user IDs and passwords.                                                                                                                                              

         11. If a user identifies a security problem on a technological resource, he or she must
                immediately the wide area network supervisor or other designated system
                administrator. Users must not demonstrate the problem to other users. Any user
                identified as a security risk will be denied access.

         12. Views may be expressed as representing the view of the school system or part of the
                school system only with prior approval by the superintendent or designee.

C. INTERNET SAFETY

           Before a student may use the Internet for any purpose, the student’s parent must be made
           aware of the possibility that the student could obtain access to inappropriate material. The
           parent and student must sign a consent form acknowledging that the student user is
           responsible for appropriate use of the Internet and consenting to monitoring by school
           system personnel of the student’s e-mail communication and use of the Internet.
           The board is aware that there is information on the Internet that is not related to the
           educational program. The board also is aware that the Internet may provide information and
           opportunities to communicate on subjects that are not suitable for school-age children and
           that many parents would find objectionable. School system personnel shall take reasonable
           precautions to prevent students from having access to inappropriate materials, such as
           violence, nudity, obscenity or graphic language that does not serve a legitimate pedagogical
           purpose. See policy 3226, Internet Safety. The superintendent shall ensure that the Internet
           service provider or technology personnel have installed a technology protection measure that
           blocks or filters Internet access to audio or visual depictions that are obscene, that are
           considered pornography or that are harmful to minors. School officials may disable such
           filters for an adult who uses a school-owned computer for bona fide research or another
           lawful educational purpose. School system personnel may not restrict Internet access to
           ideas, perspectives or viewpoints if the restriction is motivated solely by disapproval of the
           ideas involved.

D. PRIVACY

           No right of privacy exists in the use of technological resources. Users should not assume that
           files or communications created or transmitted using school system technological resources
           or stored on servers or hard drives of individual computers will be private. School system
           administrators or individuals designated by the superintendent may review files, monitor all
           communication, and intercept e-mail messages to maintain system integrity and to ensure
           compliance with board policy and applicable laws and regulations. School system personnel
           shall monitor on-line activities of individuals who access the Internet via a school-owned
           computer. Communications relating to or in support of illegal activities will be reported to
           the appropriate authorities. Information in electronic messages is not anonymous and is
           subject to disclosure to third parties under state and/or federal law in certain circumstances.

                                                                                                                                                            
E. PERSONAL WEBSITES
          
No right of privacy exists in the use of technological resources. Users should not assume that
           files or communications created or transmitted using school system technological resources
           or stored on servers or hard drives of individual computers will be private. School system
           administrators or individuals designated by the superintendent may review files, monitor all
           communication, and intercept e-mail messages to maintain system integrity and to ensure
           compliance with board policy and applicable laws and regulations. School system personnel
           shall monitor on-line activities of individuals who access the Internet via a school-owned
           computer. Communications relating to or in support of illegal activities will be reported to
           the appropriate authorities. Information in electronic messages is not anonymous and is
           subject to disclosure to third parties under state and/or federal law in certain circumstances.

           The superintendent may use any means available to request the removal of personal websites
           that substantially disrupt the school environment or that utilize school system or individual
           school names, logos or trademarks without permission.

           1. Students
               
                Though school personnel generally do not monitor students’ Internet activity
                conducted on non-school system computers during non-school hours, when the
                student’s on-line behavior has a direct and immediate effect on school safety or
                maintaining order and discipline in the schools, the student may be disciplined in
                accordance with board policy (see the student behavior policies in the 4300 series).

           2. Employees
               
                Employees are to maintain an appropriate relationship with students at all times.
                Employees are encouraged to block students from viewing personal information on
                employee personal websites or on-line networking profiles in order to prevent the
                possibility that students could view materials that are not age-appropriate. If an
                employee creates and/or posts inappropriate content on a website or profile and it has
                a negative impact on the employee’s ability to perform his or her job as it relates to
                working with students, the employee will be subject to discipline up to and including
                dismissal. This section applies to all employees, volunteers and student teachers
                working in the school system.
               
                The superintendent will establish guidelines regarding employee use of media and
                technology to communicate with students outside the classroom.

                                                                                                                                                            
 STUDENT INTERNET USE AGREEMENT

User’s Full Name (please print):

______________________________________________________________________________

Home
Address:_________________________________________________________________________________

Home Phone:_____________________________________________________________________________

I understand and will abide by the Cumberland County Schools Technology Acceptable Use Policy and
understand that if I violate this policy my Internet access privileges may be revoked and school
disciplinary and/or legal action may be taken against me. I further understand that any violation that
constitutes a criminal offense will be reported to law enforcement authorities.

User Signature______________________________________________________ Date: _____/_____/______

PARENT or GUARDIAN (If you are under the age of 18 a parent or guardian must also read and sign
this agreement.)

As the parent or guardian of this student, I have read the Cumberland County Schools Technology
Acceptable Use Policy. I understand that access to the Internet is designed for educational purposes
only. I also recognize that it is impossible to restrict access to all inappropriate materials and I will not
hold the school system responsible for materials acquired on the network. I accept full responsibility for
my child’s compliance with the Technology Acceptable Use Policy and hereby give my child permission
to use the CCS network.

Parent or Guardian’s Name (please print):

_______________________________________________________________________________

Signature: ___________________________________________________________ Date: _____/_____/______

Legal References: U.S. Const. amend. I; Children’s Internet Protection Act, 47 U.S.C. 254(h)(5);
Electronic Communications Privacy Act, 18 U.S.C. 2510-2522; Family Educational Rights and Privacy
Act, 20 U.S.C. 1232g; 17 U.S.C. 101 et seq.; 20 U.S.C. 6777; G.S. 115C-325(e), -391

Cross References: Curriculum and Instructional Guides (policy 3115), Technology in the Educational
Program (policy 3220), Internet Safety (policy 3226), Copyright Compliance (policy 3230/7330), Web
Page Development (3227/7322), Student Behavior Policies (all policies in the 4300 series), Public
Records – Retention, Release and Disposition (policy 5070/7350), Use of Equipment, Materials and
Supplies (policy 6520), Network Security (policy 6524), Staff Responsibilities (policy 7300)

Replaces: IFAE (in part) (revised June 9, 2009), IFAF (in part) (revised June 18, 2008)

Adopted: October 12, 2010

_____________________________________________________________________________________ 

 

 

 

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Published by Anne Terry on January 25, 2014
        

Cumberland County Schools
2465 Gillespie Street • Fayetteville, NC 28306
910.678.2300

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